Logistics

LOGISTICS INFORMATION

The INC2016 was a 3-day event consisting of a conference and an exhibition.  It was held in Nairobi, Kenya from November 14-16.  Following this 3-day event, CRS held an internal meeting from November 17-18 at the Jacaranda Nairobi Hotel.   If you have any questions, please email us at Integrated_Nutrition_Conference@crs.org

Conference Venue

The two-day conference took place on Monday, November 14 and Tuesday, November 15, 2016 from 8:00 AM to 6:30 PM at the Jacaranda Nairobi Hotel. Contact information is below:  

Jacaranda Nairobi Hotel
Woodvale Close, Westlands
P.O. Box 14287 - 00800
Nairobi, Kenya
Tel: +254 711 089 000
www.jacarandahotels.com

Exhibition Venue

The one-day exhibition too place on Wednesday, November 16, 2016 from 8:00 AM to 6:00 PM at The Sarit Centre Expo. Contact information is below:

The Sarit Centre Expo
Karuna Road, Westlands
P.O. Box 14474
Nairobi, Kenya
www.saritcentre.com

Conference Fees

Conference Participation

Registration Fee

Early Bird - Registration Fee
(Offer ends 23 September 2016)

$110

Registration Fee
(From 24 September 2016)

$140

Exhibition Booth Fee (for Exhibitors Only)

$200

  • The two-day conference fee included morning/afternoon tea/coffee and lunch at the Jacaranda Hotel.
  • The one-day exhibition was free for all participants.  No meals were served. The exhibition booth fee was for exhibitors only.

All conference fees may be paid by credit card, bank transfer or check.  If you select to make a payment by bank transfer or check, after you register on the order form, in the payment method field, select “Pay by Invoice”. You should have received an invoice via e-mail for which payment was due by 1st October 2016. Registration fees are non-refundable after 23 September 2016.  Note: CRS has made arrangements to centralize the payment of registration fees for their staff.  If you are a CRS staff member you should select “Pay by Invoice” and enter your internal billing number (e.g., DSPN) for your payment.  The CRS payment coordinator will receive a copy of your invoice and will arrange payment.

Accomodations

Participants requiring accommodations in addition to registering for the conference had to book their accommodations directly with the Jacaranda Nairobi Hotel if they wished to take advantage of the discounted conference rate of US$150 per night including breakfast. Accommodations were offered on a first come/first served basis. The Jacaranda hotel was also able to outbook any overflow into other hotels for conference participants and provide morning and evening transport at Hotel Royal Orchid Azure - www.royalorchidhotels.com, Westwood Hotel - www.westwoodhotel.co.ke and Zehneria Portico Hotel www. zehneriahotel.com

Hotel fees may be paid by credit card or bank transfer. If you selected to make a payment by bank transfer, you should have completed the transfer within two weeks of hotel booking.  Note: CRS has made arrangements to centralize the payment of hotel accommodation fees for their staff.  If you are a CRS staff member you should have indicate "charge CRS "+ your internal billing DSPN under “your comment” and select “Pay Offline” for your accommodation and payment will be guaranteed by the CRS coordinator.  

 

HOTEL BOOKING

Local Transportation

The Jacaranda Nairobi Hotel offered transportation to and from the Nairobi airport and any of the other hotels at the rate of $35 per person each way.  Transportation should have been booked and confirmed directly as you made your hotel booking. Those who di d not make arrangements with the hotel for transportation in advance, on arrival, were able to go directly to the Mantra Travel outside the arrivals terminal at the Nairobi airport. Identifying oneself as an INC 2016 Conference participant allowed you to receive transport to your confirmed hotel at the rate of $35 per person each way.

If you dis not pay for the airport transfer upon arrival, you should have paid upon hotel checkout.  

For any hotel bookings done through Jacaranda Hotel for the other hotels, they ran complimentary morning and evening shuttles between the conference venue and the other hotels for the two day conference.

Passport and Visa Information

Ensure your passport is valid for at least six months from the planned date of entry into Kenya and that it contains at least two blank pages.

Please refer to the Kenya Government’s Department of Immigration Site to determine whether or not you need a visa to enter Kenya. It is the responsibility of each participant at the Conference to determine whether or not he/she requires a visa for entry into Kenya and, if required, to initiate the process to obtain the visa.

  • Citizens of category 1 countries do not require a visa.
  • Citizens of category 2 countries can either obtain a visa on arrival in Nairobi for a fee of US$50 or apply for an e-visa on-line. If you apply for a visa on-line, you will be required to attach a soft copy of your passport, photo, itinerary and participant invitation letter. To obtain an invitation letter, click here to access, fill out, print and scan the on-line invitation letter which you can attach to your visa application. You can also attach your travel ticket or hotel confirmation to your e-visa application. Be sure to print out a copy of your e-visa and present it to Immigration on arrival in Nairobi.
  • Citizens of category 3 countries should work with a local Kenyan representative to apply for a visa that will be referred to the Immigration Department in Kenya for approval. If your organization does not have a representative in Kenya, write to us at integrated_nutrition_conference@crs.org for support.

On visa applications, use the name and address of the Jacaranda Nairobi Hotel where contact information is requested. We suggest you apply for a single journey visa.

Health and Vaccinations

Please visit the US Centers for Disease Control and Prevention Website  to obtain up-to-date information on required vaccinations and health recommendations prior to travel.  It is the responsibility of the traveler to obtain required vaccinations. The following are suggestions:

  • Purchase medical evacuation insurance for the duration of the trip.
  • Complete necessary inoculations and bring your “International Certificate of Vaccination” form approved by the World Health Organization which you may be asked to show Immigration in Nairobi on arrival.
  • If traveling from a country with a risk of yellow fever transmission, proof of yellow fever vaccination is required.
  • Malaria medication is recommended if traveling to certain regions of Kenya.  Consult with your physician prior to departure to obtain the necessary prescriptions.
  • To minimize the risk of mosquito-borne disease, bring insect repellent and appropriate clothing.
  • Tap water is of variable quality and should not be consumed without boiling.  Travelers should consider purchasing bottled water or bringing iodine tablets and portable water filters to purify water if boiling is not an option.

Cultural Considerations

Cultural practices may vary significantly in different regions of Kenya.  Personal conduct should be diplomatic in speech and respectful of local traditions.  In a group setting or in a public place, refrain from engaging in talk about partisan politics, tribes or religion. Women should avoid wearing shorts or sleeveless tops, particularly in the Coastal or Eastern regions. Public nudity is illegal.

Personal Security Precautions

There is generally freedom of movement throughout Kenya, except in military and sensitive government areas which are usually well marked with warning notices. All buildings and public places will have security personnel.  Always find out photography policy of the facility before taking any pictures in public places.